Why Your Business Needs an Employee Management System

Employee tracking solutions are a necessity in today's world, owing to the pandemic. Fieldporxy shows why you need one too

Posted by By Shoaib Ahmed on 2021-09-18

Benefits Of Getting An Employee Management System In 2021 - Fieldproxy

An employee management system is a piece of software that is used to check and keep track of employee records - the data they capture, their location, activity, and much more. Basically, a product to keep track of your employees’ productivity and help increase efficiency. But does it really work?

If we were to give you a straight answer - yes. In a slightly more detailed explanation, we would say - yes, but only if you have the right employee tracking and management system that is tailored to your business.

In this article, we’re going to go through exactly what an employee tracking and management system is, whether or not your business should get one, and how to go about selecting a proper one for your business. Let’s get started.


Fieldproxy demo free


What Is An Employee Tracking And Management System?

An employee tracking and management system is a software designed for recording the data collected by your employees. It is a centralized system that records employees' information and is used to manage things like attendance, data, location records and such in a company. It is a web-based system that is used to collect, store and report information in a more presentable manner.

An employee tracking and management system is a vital tool in any company. It helps keep track of what your employees have been doing during work hours, measure their efforts against time spent, and get solid data for performance improvements. Many companies have still stuck to manual methods for tracking employee data - like excel sheets and online forms - and that is simply a waste of time, effort, resources, and company finances.

This is why an employee tracking and management system like Fieldproxy can accelerate your business’ time tracking and employee monitoring. It is a simple and hassle-free system that is designed to record data collected by your employees/sales teams when they’re out on the field doing tasks assigned to them. These systems are used by all kinds of companies such as small businesses, manufacturing companies and government agencies.

Note: Fieldproxy even gives you a free 7-day trial to see how this employee tracking and management solution, along with real-time location tracking features, can fit into your business and help you automate tasks and free up more time for your business. Get a free demo for Fieldproxy today.

Risks Of An Employee Tracking And Monitoring Solution

With the right tool for employee monitoring, you’re saving a lot of time and money for your company, and also helping make your employees’ lives easier as well. But there are reasons why people may not want an employee tracker.

Look, when we talk about a tracking system, it's not just about getting an automated software. It’s about getting something that works effectively to track the productivity of an employee, how well their performance metrics hold up against others, track their attendance records, and also check if they're not faking their timesheets. We call it buddy-punching, and it is not fun for employers.

Getting an employee tracking and management and employee tracking system that accomplishes all this is a task, but it’s not impossible. There are dozens of solutions out there that have worked to ensure these kinds of systems are in place. So what’s the actual problem?

The thing is, a tracking system should be such that it’s not a burden on any employee. An employee’s activities need to be monitored, but it shouldn’t feel like they’re under constant surveillance. That's the problem with any of the existing tracking systems today.

There’s zero respect for privacy. Yes, you’re increasing the productivity of the employee, but you’re losing a lot more in exchange - their respect and loyalty towards the company. And that is why a lot of companies are facing friction from their employees against using such time trackers.

So what can we do? One solution is to hire a contractor to build your own employee management software, but we all know how that’s going to go down - needless meeting, multiple layers of planning and development, months of design and finally a half-working lump of an app that’s going to “get better with future updates”

Your other option is to get a system that actually cares.

How Fieldproxy Can Help Your Business

Fieldproxy is an all in one field service management software to handle your entire employee tracking and management and location tracking needs. It is a full-featured software product that helps managers of retail, pharma, consumer goods, real estate and construction etc., to collect data in a structured format.

Managers can view, edit and make informed decisions on employees and their work through Fieldproxy’s interactive dashboard, its gem of an Employee Management system, and get the real-time location of all their employees during their work hours.

It also has a user-friendly mobile app from which the field agents can update the tasks once they complete and managers can get field updates in real-time.

Modules

Fieldproxy has workflows specially designed to ensure that the on-ground field agents are safe and secure. In this time of the pandemic, this special feature acts as a lifesaver by tracing the contact, hygiene compliance and accountability.

"Fieldproxy gives us more visibility of how our business is moving and make us much more efficient each day"

Source: Chantelle, Field service manager

Features of Fieldproxy :

This feature-rich cloud-based application brings all your field tasks under one roof with the most interactive web application and highly capable mobile app. The heavy-duty software provides ample features like:

Attendance Management

Field agents can mark their attendance along with their photo and location remotely from anywhere, from the comfort of their mobile app, including managing leave requests and tardiness.

Mobile app

Fieldproxy mobile app is designed to perform the day to day operations effortlessly

Fieldproxy-download


Attractive dashboard

Managers can filter the agent metrics according to their needs and can easily view the performance in a dashboard.

Report generation

Tedious reports are automatically generated and the system automatically sends you via Whatsapp or mail.

Geotagging

Locations are geotagged with GPS coordinates for accurate monitoring of on-field agents.

Route optimization

With this feature, managers can navigate their field service agents with efficiently planned routes to beat the traffic.

Integrated CRM

Maintain long term customer relationships with Fieldproxy's friendliest CRM to conduct meetings and to always stay connected with the customers.

Feedback collection

To increase customer retention, the mobile app allows the service agents to collect the service feedback from clients and automatically gets saved in the customer feedback portal.

Technician info sharing with the customer

You can further pamper your customers, as the software automatically sends the service details like time, technician location to the customers beforehand of the service.

Automated email & SMS

Service agents will be automatically reminded of their jobs on the previous day Itself. Besides that, this feature comes in very handy for managing inventory, as the tool automatically reminds you to make a purchase when the product falls below the threshold.

Expense Tracker

This feature helps you to save ample time. Once the agents update all their expenses from their mobile app, it automatically calculates all the expenses and sends you a report.

Hence, you can always be aware of the expenses without any effort.

Closing Thoughts

In conclusion, an employee monitoring tool that fulfils needs and more is Fieldproxy - a one-stop solution to all your field service management needs. With Fieldproxy, you can easily

  • Create unique dashboards
  • Identify areas of improvement
  • Track systems with greater efficiency
  • Know where and what your employees are doing, in real-time

And that's not all. With Fieldproxy, you can do so much more. Book a Fieldproxy demo and improve your field sales teams with just a few clicks today.

Manage with Fieldproxy

Fieldproxy manages all your field operations, including location tracking, client data management, worker productivity, time and expense tracking, and much more. Fieldproxy is designed to be easy to use.

Try for free