Attendance Management System - An Age-Old Problem With An Obvious Solution
Attendance management systems have been in existence for as long as one can remember. Although the tools and processes we use to monitor them have changed, the crux of the concept remains the same.
In simple terms, attendance management is the process of keeping track of all the employees in an organisation, monitoring their work times, having all leave requests and calendars collated in one place for easy management, and tracking daily expenses.
Attendance systems are essential tools that you use to document the employee work timings and the times they take off, so you can plan tasks accordingly, not causing any disruptions in workflows. This system not only helps the company get detailed insights about the employee login/logout details but also helps managers to closely monitor the absence time, overtime hours, etc.,
Thus the audit for payroll can be efficiently calculated based on the collected presence data. Tools like Fieldproxy help greatly in this aspect
Does your business need an attendance management system?
We’ve actually written a very detailed argument on this in our blog, so be sure to check out our article on how every business in the world needs an attendance management system, or just read on to find out why you need an attendance management system.
If you imagine an organisation as a human body, then what would be the cells of the body? Of course, the employees! Employees are the building blocks of an organisation. Just like feeding and supplying nutrients to the cells for nourishment and regenerating, employees require neat management for optimum functioning. Streamlining and keeping track of attendance is a major part of employee management.
For a really long time, these employees have been managed in various methods from old school paper registers to time clocks, and even spreadsheets. This simply doesn’t work.
Particularly in field service management, every manager is aware of the fact that managing the attendance of the employee itself takes a huge chunk of their valuable time. Thus, software to keep track of all the activities of field agents without any manual intervention would be a boon for field service managers.
Where Does An Automated Attendance Management Solution Come In Handy?
Earlier, field service agents used to have to be present at the office every single day to check-in and check out, before going out into the field. There was no other way to overcome this without having major loopholes in place(ever heard of buddy punching?). This is where automated solutions for field agents come into play. Let’s see how such solutions can help
Pro Tip: There is a great article on When I Work about how buddy punching can affect your business and what to do to counter it, so be sure to check out their article to know all about the term.
CheckIn and CheckOut
With traditional attendance monitoring solutions like manual punch-ins, you get something called biometrics. Biometrics partially reduce the burden on managers. But they demand that the employee arrives at the premises physically to mark their presence.
To counter this, automated attendance tracking tools like Fiedproxy's attendance management software have algorithms to capture details about the employee in a way that doesn't demand any in-person presence. Field employees just have to mark their CheckIn & CheckOut timings from their mobile phones, and they’re good to go.
A while back we didn’t even have a term called "paid leaves". Employees were forced to work for all days of the week through the year. But today, no one can hope to run an organisation with that mindset and expect to get away with it.
Thus, leaves are one of the prime reasons for an employee to work to their full potential. Leaves can even serve as a motivation in many cases. But, a problem arises here. What in case of sudden and emergency leaves?
If you were manually tracking employee attendances like a lunatic, this would be a problem. Automated systems have no need to worry about such stuff. You just file in a leave request and the manager approves or rejects it directly from their dashboard that’s updated in real-time. Simple as that.
Attendance with Location tracking
Fieldproxy provides an excellent cloud-based solution to manage the attendance of the agents along with their location. This mechanism does not demand any pre-installation, unlike Checked-in biometrics. Managers can keep track of the agent’s attendance individually and all the attendance data can be integrated with other data for payroll calculation. This vastly increases the productivity of an employee.
Reviewing attendance report
Everyone knows how tedious report generation can be, keeping in mind the time and effort it requires. The collected data can be easily viewed with the help of an attractive dashboard. It is designed in a way to please the eyes of the viewer. Moreover, reports can be filtered according to the needs, on a weekly, monthly or even daily basis along with the work duration. Other necessary information such as the work duration, and even the time the employee has Checked-in/out beyond the allocated time, can also be viewed.
Thus detailed insights can be formulated and analyzed, and reports can be generated based on the data. The dashboard is very flexible and it allows to filter and sort the data according to the requirement. After report generation, they are available for download and can be shared effortlessly within a few clicks.
Timesheet and Calendar
Historically, a timesheet was used to be calculated on a sheet of paper about all the activities of an individual. Unless one uses the timesheet, it is not possible to know how precisely a manager can monitor the activities of an employee. This is 2021 and technological advancements give you the luxury of eliminating any fear of data loss or shortage. So why not go for a digital scheduler?
Benefits Of Attendance management
It is a worldwide accepted fact that humans are prone to error. But providing them with a completely automated attendance management software rescues them from making costly errors
Axsium group made a two-week-long study and came up with a conclusion that a large organization can cut the cost up to in biometric slowly after implementing automated software.
The truth is that regardless of the size of the company, every field manager has to spend a huge slice of their precious time doing admin work like processing paper sheets, approving leave, scheduling and creating payroll. The time saved combined with the data accuracy skyrockets the productivity of an organisation
In today's pandemic world, field workers are at major risk. Empowering them with an application that helps them to update all their work just from a mobile app is a lifesaver
Say goodbye to buddy punching, lost ID cards and time theft. Fieldproxy's system is built around highly secure architecture and is exceptionally useful to organizations where security is a prime concern.
An employee attendance management and time tracking software that fulfils all your needs is Fieldproxy - a one-stop solution to all your field service and delivery tracking solution needs. With Fieldproxy, you can easily
- Create unique dashboards
- Identify areas of improvement
- Track resources with greater efficiency
- Create tasks for different employees and manage them seamlessly.
And that's not all. With Fieldproxy, you can do so much more. Book a demo and improve your delivery tracking solution teams with just a few clicks today.
Know more about the product!